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EZ-RECORD

Property and Vital Statistic Record Management System (EZ-RECORD) provides entities with the integrated tools to assist agencies and departments in alleviating a great deal of the cost burden associated with source document processing and taxpayer “turnaround”.  EZ-RECORD is an important application to the successful Integrated Property Administration Scenario.  With EZ-RECORD, entities can track thousands of volatile and important documents simultaneously while generating and managing thousands of dollars in associated fees.  EZ-RECORD aggressively attacks the issues surrounding this process through proprietary BPR functions to textual and image enabled data. EZ-RECORD vastly enhances an entity’s ability to provide the proper tracking, updating, inquiring and reporting for deeds and property recordings, birth and death certificates, marriage applications and certificates as well as UCC Filings.

All of the above is accomplished via the use of common and specific client data being entered from various sources to create a Relational Data Base (Rdb) which is integrated with numerous ergonomic user utilities.  The Rdb captures all required data concerning individuals, documents and fees, which may be accessed by all users to the degree their security decrees, thereby eliminating redundancy.  The EZ-RECORD system allows for the joint and/or integrated operation of agencies and/or departments with such modules as Fee Recording Management, Multi-Drawer Balancing, Time Window Reporting, Source Document Grouping, Registering Management, Imprinting Utilities (OCR, Barcoding),  Internal and External Work-Flow Analysis, BPR Assurance TOOLBOX, Document and Tract Indexing, Quality Control and Indexing Genealogy and Ancestry Tracking, Taxpayer Inquiry/Public View and Recorders Office Services (Fee and Free Based) Utilities, On-line Collection management, Forms/Document Processing Management, Imaging Management and AD-HOC Reporting.

All of the above procedures are enhanced by many utilitarian tools for users with various skill levels in order to make the automation process easy and fun to use. EZ-RECORD reporting provides a remote conference or off-line meeting tool and an on-line real-time tool. EZ-RECORD provides numerous user and/or department selectable hardcopy or screen outputs that aid the public, clerk, the officer/counselor or the administrator in making minute-to-minute, daily, weekly, monthly and annual decisions and evaluations by document, category, unit or department.

The Property and Vital Statistic Record Management contains many special features which enable the user to operate the system with ease.  These special features include such items as the use of special menus; mnemonic option selection; multiple search criteria; use of tables; single user updating/multiple user inquiry on a single record; screen and/or hard copy printed reports; and on-line access to an optional ad-hoc report generator.

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